Configuring the Min/Max Enforcement Tab

In the Min/Max Enforcement tab, you can do the following:

• If resources enter their time in hours per day, you can specify the maximum number of hours you allow them to enter for any one day, and the maximum and minimum number of hours you allow them to enter for an entire time sheet.

• If resources enter their time in hours per period (that is, hours per time sheet), you can specify the maximum and minimum number of hours you allow them to enter for a time sheet.

• If resources enter their time as a percentage of the period, you can specify the maximum and minimum percentage of the period you allow them to enter for a time sheet.

• If resources enter their time in fractions of each day, you can specify the maximum number of days you allow them to enter for any one day, and the maximum and minimum number of days you allow them to enter for an entire time sheet.

• If resources enter their time in total number of days, you can specify the maximum and minimum number of days you allow them to enter for an entire time sheet.

• You can specify an enforcement level for the limits you specify.

In all entries of minimum and maximum hours, users can specify partial hours to two decimal places, such as 8.25. In all entries of minimum and maximum days, users can specify partial days to three decimal places, such as 0.125, which is equivalent to one hour for an 8-hour day.

To configure this tab:

1. In the Time Sheet Policy window, select the Min/Max Enforcement tab.

   The options and associated text that appear in the Enforce the Following Policies section depend on the values specified for the period type and for how resources enter time. The configuration of the options in the Enforce the Following Policies section varies accordingly, as described in step 2.

2. Use the procedure in one of the following major bullets to complete the check boxes and numeric fields in the Enforce the Following Policies section:

   • If the Time Sheet Policy tab specifies that resources enter time by Day in Hours or Period in Hours, and if the Period Type specified above the tabs is Monthly or Semi-Monthly (where, for both cases, time periods have a variable number of workdays), do the following:

     • If the Time Sheet Policy tab specifies that resources enter time by Day in Hours, as needed select the Maximum hours allowed per day check box and specify the highest number of work hours to allow a resource to enter for any one workday.

       This check box is not present if the Time Sheet Policy tab specifies that resources enter time by Period in Hours.

     • As needed, select the Maximum hours allowed per Time Sheet check box and specify the maximum number of hours to allow a resource to enter for any one workday. Time Management will multiply this value by the (variable) number of workdays in a time period.

     • As needed, select the Minimum hours allowed per Time Sheet check box and specify the minimum number of hours to allow a resource to enter for any one workday. Time Management will multiply this value by the (variable) number of workdays in a time period.

     Proceed to step 3.

   • If the Time Sheet Policy tab specifies that resources enter time by Day in Hours or Period in Hours, and if the Period Type specified above the tabs is Bi-Weekly (where there are 14 days and ten workdays in every period) or Weekly (where there are seven days and five workdays in every time period), do the following:

     • If the Time Sheet Policy tab specifies that resources enter time by Day in Hours, as needed select the Maximum hours allowed per day check box and specify the highest number of work hours to allow a resource to enter for any one workday.

       This check box is not present if the Time Sheet Policy tab specifies that resources enter time by Period in Hours.

     • As needed, select the Maximum hours allowed per Time Sheet check box and specify the maximum total number of work hours to allow a resource to enter for any one time sheet.

     • As needed, select the Minimum hours allowed per Time Sheet check box and specify the minimum total number of work hours to allow a resource to enter for any one time sheet.

     Proceed to step 3.

   • If the Time Sheet Policy tab specifies that resources enter time by Period in Percent, do the following:

     • As needed, select the Maximum percent allowed per Time Sheet check box and specify the maximum percentage of work time to allow a resource to enter for any one time sheet, using the total time in each particular time period as a basis.

     • As needed, select the Minimum percent allowed per Time Sheet check box and specify the minimum percentage of work time to allow a resource to enter for any one time sheet, using the total time in each particular time period as a basis.

     Note: Unless you specify a maximum of 100 percent and a minimum of 100 percent per time sheet, resources with this time sheet policy can submit a time sheet with lines that total more than or less than 100 percent. If, for example, you specify a maximum of 110 percent and a resource specifies time sheet lines with a total of 105 percent on a time sheet, the resource reports working 105 percent of the total time nominally covered by the time period for that particular time sheet.

     Proceed to step 3.

   • If the Time Sheet Policy tab specifies that resources enter time by Day in Days or Period in Days, and if the Period Type specified above the tabs is Monthly or Semi-Monthly (where, in both cases, time periods have a variable number of workdays), do the following:

     • If the Time Sheet Policy tab specifies that resources enter time by Day in Days, as needed select the Maximum days allowed per day check box and specify the highest number of days (such as 0.75 or 1.1) to allow a resource to enter for any one workday.

       This check box is not present if the Time Sheet Policy tab specifies that resources enter time by Period in Days.

     • As needed, select the Maximum days allowed per Time Sheet check box and specify the maximum total number of days to allow a resource to enter for any one time sheet. Time Management will multiply this value by the (variable) number of workdays in a time period.

     • As needed, select the Minimum days allowed per Time Sheet check box and specify the minimum total number of days to allow a resource to enter for any one time sheet. Time Management will multiply this value by the (variable) number of workdays in a time period.

     Proceed to step 3.

   • If the Time Sheet Policy tab specifies that resources enter time by Day in Days or Period in Days, and if the Period Type specified above the tabs is Bi-Weekly (where there are 14 days and ten workdays in every period) or Weekly (where there are seven days and five workdays in every time period), do the following:

     • If the Time Sheet Policy tab specifies that resources enter time by Day in Days, as needed select the Maximum days allowed per day check box and specify the highest number of days (such as 0.75 or 1.1) to allow a resource to enter for any one workday.

       This check box is not present if the Time Sheet Policy tab specifies that resources enter time by Period in Days.

     • As needed, select the Maximum days allowed per Time Sheet check box and specify the maximum total number of days to allow a resource to enter for any one time sheet.

     • As needed, select the Minimum days allowed per Time Sheet check box and specify the minimum total number of days to allow a resource to enter for any one time sheet.

3. If you selected any of the check box options in the appropriate procedure in step 2, select one of the following options in the Choose the Level of Enforcement section:

   • Option to warn the resource and approver that a minimum or maximum time requirement is not met, but still allowing the time sheet to be submitted or approved

   • Option to prevent the resource from submitting the time sheet until the requirements are met

4. Click OK or, to configure other tabs, click Save.

   The changes to the time sheet policy are saved.